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How to Create a New Student in K12 Plus

Step-by-step guide for K12 Plus admins to create a new student profile, including contact information, parent accounts, teacher assignments, and enrollment.

Creating a student record in K12 Plus is the first step before any 504, RTI/MTSS, SPED/IEP, or LPAC workflow can begin for that student. This guide walks admins through every section of the new student form — from entering basic information and contact details, to setting up the parent account, assigning teachers, and finalizing enrollment.

Who This Is For

District and campus admins with access to Student Management in K12 Plus.

Before You Begin

  • You must be logged in as an admin.
  • Have the student's demographic information ready, including home campus, physical address, and enrollment date.
  • Have the parent or guardian's name, email address, phone number, and relationship to the student available.
  • Know which teacher(s) and subject(s) to assign to the student.

Steps

  1. Log in as admin — Access K12 Plus and log in using your admin credentials.
  2. Navigate to Student Management — Locate and click the Student Management section from the left-side menu.
  3. Add a new student — Click Add New Student to open the student creation form.
  4. Fill out student information — Enter the required student details. Fields marked with a red asterisk (*) are required. Click Save All at any point to identify missing required fields.
  5. Select home campus — Choose the appropriate home campus from the dropdown menu.
  6. Enter contact information — Fill out the student's physical address, mailing address, and emergency contact information.
  7. Create a parent or guardian account — Enter the parent or guardian's name, email, phone number, and relationship. Use the search function to link an existing parent account, or click the plus (+) button to add an additional parent.
  8. Assign teacher(s) — Select the teacher(s) from the dropdown and assign subjects as needed.
  9. Complete demographics and program indicators — Select demographic options and check any applicable program indicators such as 504 eligibility.
  10. Set the enrollment date — Navigate to the Withdrawal and Enrollment tab and select the student's enrollment date.
  11. Review the ESL and Bilingual tab — Leave blank unless the student is being enrolled through the ELPAC process.
  12. Review supported documents — This section will populate automatically as the student progresses through programs.
  13. Save all information — Click Save All to finalize the student record.

Note: Required fields are marked with a red asterisk (*). Clicking Save All before completing the form is a useful way to surface any missing required fields without losing your progress.

Troubleshooting

  • Save All returns an error — One or more required fields are incomplete. Review all fields marked with a red asterisk.
  • Parent email already in use — Use the search function to find and link the existing parent account rather than creating a duplicate.
  • Teacher not appearing in the dropdown — Confirm the teacher has an active account in K12 Plus.